Tuesday, 13 September 2016

Following the successful completion of the Concur pilot in 4 business units, UWA’s new Travel Management System, Concur, will be available on Monday 19 September 2016 for staff to use.

To be able to book travel through the new system:

  • You, the Traveller, must set up your Concur profile as soon as possible
  • Profiles must be set up even if you have a Travel Arranger to book your travel
  • Concur can be accessed using your UWA Pheme login details.
  • The link will be made available via email on Monday 19 September 2016 and will be available on the web .

Each Faculty/Office has nominated Advanced Users and they are the primary go-to source for assistance in your area. The Advance Users have received in depth training of the Concur tool.  The Advanced Users’ names for  your Faculty will be communicated to you shortly for your reference.

Assistance is also provided via askUWA as per the current process, where travel-related queries are prioritised.

Training

  • All you need to know is available in the self-help training modules that can be accessed via the Blackboard Learning Management System (LMS) by clicking ‘Community’ > search for “Concur” > Enrol in ‘Concur – Travel’
  • 46 training sessions are still available. You would have been previously informed of training dates and registration links within your Faculty. If unsure, please reach out to your Concur Faculty/Office Liaison.

Travel Policy

The transition to Concur does not result in any significant changes to the University’s Travel Policy and all university travel to be booked via Concur.  However, the Travel Booking and Approval section of the policy and processes will be updated to reflect the introduction of the online booking tool and online domestic auto-approval for staff, to maximise University savings.

Trobexis

Note:  From 19th Sept Trobexis can no longer be used to arrange travel.  However, Trobexis will be available for finalising any uncompleted Travel Diaries until November 2016.

For more information about Concur, refer to AskUWA FAQs.

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